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Computers and Technology

Save Gmail Emails as PDF Document Format in Batches

How to Save Gmail Emails as PDF Documents with the Attached Documents

Well, you are here to find a simple tactic to Save Gmail Emails as PDFs. Without any further due, read the write-up to get the appropriate tool to extract emails and other data from your Google Account.

For security, backup, or sharing reasons, you might want to save some of your emails and/or email attachments locally to the system in a document format. Since Gmail is one of the standard communication services there will be a manual option too.

In the coming section, you will find variant answers to this. Accordingly, choose the well-suited approach depending on the circumstance you are in.

Why is There a Need to Save Gmail Emails as PDFs?

Not only Gmail but other remarkable email clients (Outlook, Yahoo, Thunderbird, etc.) user is requesting a simple solution to export emails to PDF format. Then, there must be some essential’s purpose to it.

  • Password protection is a security feature that the PDF file format offers its users.
  • On a variety of devices, including computers, mobile phones, tablets, desktops, etc., PDF files can be accessed.
  • Easily accessible on any operating system, including Windows, Linux, MAC OS, etc., PDF files are cross-platform.
  • Due to its portability, it may easily be shared by just having internet connectivity.

Most Trusted Practice to Store Emails from Google Accounts in PDF

Formidably convert and save the emails in your Gmail account to PDF document format with the help of the Backup Tool for Gmail. Multiple email files as well as the attached documents can be downloaded to a specific location as per the user’s call. Email messages from any folder or a newly created label can be done facilely.

Trial Edition of the Software: Utilize the trial package to know what this application can offer. It does not charge to export Gmail 100 emails and other 25 data.

The Steps with which the Application Works:

  1. Start by installing and setting up the software on any device to start to save Gmail emails as PDFs. The Mac & Windows versions are also available.
  2. Enter the Gmail account login details into the required field and press the Login button.
  3. Select PDF from the “Select E-mail Format” and pick a naming pattern for the resultant file.
  4. Also, choose a category such as a Contact list, calendar, etc. Now browse a folder location to store the final created PDF documents.
  5. Navigate to the Filter option to opt for only the needed folders from the list.
  6. Lastly hit the Start button. Eventually, the process the save Gmail emails in PDF format imitates.

Note: If you encounter any authentication issues, ensure to generate an app password.

Manual Instructions to Save Gmail Emails in PDF

Conventional or Manual method to export the emails from the Google account to a document format. Follow the steps here to extract emails from your Gmail account:

  • Open a Gmail account using the login credentials.
  • Now, select emails from the folders – Inbox, Snoozed, Sent, Draft, Important, etc. Click on the email and open the message.
  • From the left panel choose the icon Print All.
  • As a result, a new Window will open. Then, click on the destination and choose Save as PDF.
  • Select Pages, Layout, and set up other Settings if required.
  • Finally, press the button Save.

Loopholes of Manual Method Over Professional Tool

Well, when it comes to the manual approach there will be some drawbacks since it is a free approach. The Google Takeout option is also an option to export emails from Gmail. However, the files will be in *.mbox format.

  • Save Single File at once: To extract emails from the account we need to go to each email one at a time. Since the print option is not available as the main option.
  • No Mass Export Option: There is no option for batch conversion of Gmail email where with the professional backup tool we can save multiple batches of files at once.
  • Time Consuming: Being that the manual approach takes more time if there are more email messages to store locally.


Now that we’ve covered how to instantly save Gmail emails as PDFs in batches from here, choose the technique as per the requirement. We have covered both the suggested manual and automatic methods for downloading Gmail as a PDF. We can now say that adopting the manual procedure has several drawbacks. Therefore, it is advised to employ a professional third-party service for a seamless and secure backup procedure.

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