How Admission Software Streamlines a College’s Admission Process

Do you find it difficult managing the admission process for your institute? Is it difficult for you to keep track of all the records and enormous amounts of data collected every day? Do you see cash collection and fee management as a difficult task?

IF yes, it is high time to upgrade your institute with a technologically advanced, robust solution for admission management. Online admission software helps institutes to automate all tasks required for student admission. It eliminates paperwork, dramatically reduces faculty workload, and conducts processes with high accuracy.

There are a growing number of students and admissions in the institutes due to rising opportunities for e-learning and distance learning programs offered by institutes. Hence, colleges must implement tools offering better management solutions. Here are a few ways in which the admission software streamlines a college’s admission process.

Online Admission Form-

The institutes streamline the admission process by enabling admission applications online using a Google Form, or website form. The students can fill out this form at any time of the day till the last date of application. The data is collected online and stored. This reduces the scope for human error unlike manual form filling.

Further, it eliminates the process of standing in long queues for filling and submitting admission forms. Moreover, the students can fill it out from any location without visiting the college premises. The admission form collects student preferences and helps them choose the required course. The students will have to fill in all mandatory details correctly or the form won’t get submitted. This ensures 100% accurate data from the student’s side.

Merit List Generation-

Generation of merit lists based on applications given by the students as well as looking at the eligibility criteria of courses, used to be a difficult task for the institutes. The implementation of the student admission system has automated the entire task of merit list generation for institutes. The system showcases the list of selected students for particular courses and other lists too.

The students can access the list and check for their names on the online portal itself. There is no need to visit the college for checking their admission status as it can be tracked on the website using the login credentials that are given to them.

Centralized Data Storage-

Admission management is a difficult task for the institutes as it requires a large number of processes that have to be conducted for several students and applicants. The teachers have to go through a large amount of data, collect important documents from students, verify them and confirm admission.

A centralized data storage system helps to collect and store all the data in the same place which can be accessed by any department as per authorization. The system makes use of a cloud-based platform for data storage which enables easy access, search, and retrieval along with high data security. Further, the system keeps track of everyday activities, payments, transactions, and other information.

Report Generation-

The college ERP enables the institutes to generate required reports automatically. The system stores information about the daily activities of institutes, tracks file location, records fee transactions, and all to and fro tasks in the institute. It generates reports of all these activities based on days, dates, and categories in all required formats.

The system eliminates the need for merging sheets or carrying heavy sheets of data and processing it. It automatically stores the data in predefined chronological order. Moreover, the software makes use of AI technology for giving an analysis of reports to help the institutes in making data-driven decisions. Further, the dashboard contains a graphical representation of given reports.

Online Fees-

It eliminates the location barrier for admission confirmation and eliminates standing in long queues for fee payments or carrying large amounts of cash to the college.

Further, the software gives email/SMS notifications to the students and parents for pending fees whenever they are due. The system allows payments using debit/credit cards, APIs, payment gateways, and net banking. It generates e-receipts and hands them over to the students for fee payment confirmation. 

The transactions are safe and secure and the amount directly reaches the institute’s bank accounts. The software further allocates individual fee structures to the students based on various parameters such as reservation, courses, category, scholarships, and others.

Conclusion-

Online admissions software eliminates excessive paperwork, and faculty workload and enables smooth and automated admission systems in the institutes. The system offers role-based access to ensure high security and privacy of important data. The student confirms the admission online and has to come to the institute directly for reporting.

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